Re-Opening Schedule
8:00 a.m.
Go over electricity system--Kerry and Jim Hamilton
8:30 a.m.
- Urethane chair
- Pasta salad assembly
- Rum cake baking
- Get ice bucket out of attic
- Buy flowers
- Replenish petty cash
- Call Helaine about nametags
-- Kerry, Heather L.
9:00 a.m.
- Make art gallery guide and put up little numbers
- Get guide copied
-- Jessica and Jean
10:00 a.m.
- Kitchen: flowers arranging
- Penn Catering set up in dining room
- Front porch and foyer--lean one more time
-- Heather L., Heather S., Kristen
- Make sure plaque gets delivered
-- Kerry
- Pick up programs
- Blow up balloons and put them on the fence?
-- Nate
10:30 a.m.
- Arts Cafe: Set up sound and put in dat tape
-- John MacDermott
- Set up extra chairs in 202 for Writing Committee meeting (for 25 people) (use 2 arm chairs in dining room, among others)
- Move coat racks from publishing room into hub office
-- Kirsten
- 202-receive food for Writing Committee delivered from Chef's Market
-- Susan Bums, Kerry
11:00 a.m.
- Kitchen, Dining Room: Penn Catering set-up
-- Heather L., Henrietta
- Arts Cafe: Set up - podium in front of room, folding chairs, hub chairs, Arts Cafe tables with tablecloths (?)-ask Heather Starr and Marya if they want tables
- Rear Seminar Room: Couches and chairs pushed to walls (check with Holly and Kristen
-- Kirsten
- Set up time-capsule materials in publishing room upstairs
-- Dave Slarskey and Rebekah Grossman
- Put out programs and M.C.
- Maybe urethane chair again?
-- Heather S., Marya, Mike Magee, Kerry
- Set up music in 209; gather musicians
-- Kristen, Courtney, Emily
- General assistance?
- Meet the 25 members of the Writing Committee (who are meeting in 202 until 1 pm)
-- Al, Susan Bums, Kerry
12:00 p.m.
- Marathon reading starts
- Music starts in rear seminar room
1:00 p.m.
- Writing Committee meeting ends-invite people into the reading
- Clean up 202
-- Al, Susan Bums, Kerry
- Replenish food as needed
-- Heather, Henrietta
2:00 p.m.
- Move three coat racks from hub office into classroom
--Christine
3:30 pm
- Wind down/speed up the reading
- Wind down the music in the rear seminar room
- Penn catering breaks down
-- Heather
3:45 p.m.
- Sound in Arts cafe: get ready to set up podium and microphone for the 5:00 p.m. ceremony (need gaffer tape, rugs, etc.
-- Joe Durrance and John MacDermott
4:00 p.m. - 4:15 p.m.
- Tide of people flows out of House brief break until tide flows back in All dining room and hub chairs go to 109; folding chairs go to basement
-- Kirsten
- Receive food for evening dinner and put it onto platters
- Get tablecloths from Kerry's apt. and put them onto tables in dining room and living room as necessary
-- Heather, Henrietta, Jackie
- Buy 3-4 bags of ice to put in Nate's cooler
-- Anyone
- Clean bathrooms and replenish tp
- Sweep and mop foyer
- Sweep and mop kitchen
- Clean up kitchen
- Go through house picking up plates and cups, wiping spills, etc. Empty trash and put new can liners into bags Neaten etc.
-- Dave, Christine, Whitney, anyone else who wants to help
4:30 pm
- Greet people, bring their coats upstairs to the classroom (NOTE: due to the cold we won't be putting coats outside, so no need for coat observers)
- Pass out nametags
-- Whitney, Teresa, Dave S. Dave D., Megan, Nate, anyone else who wants to join in
5:00 p.m.
- Nate sets up for his performance with Andrew
- Heather and Henrietta have food and drinks ready to be served after the ceremony 5:15 p.m.
- People gather in Arts Cafe for the ceremony
- Sound check John MacDermott and Joe Durrance
5:25 - 5:30 p.m.
- Al starts ceremony
5:45 p.m.
- President Rodin arrives
6:15 - 6:30 p.m.
- Ceremony ends and Virgin House Band sets up
- Dinner and drinks are served
-- Heather, Henrietta, Jackie, anyone else?
- House tours for older people
-- Al, Kerry
6:30 - 7:00 p.m.
- Help people find their coats
-- we need people to do this
7:30 p.m.
- VHB winds down and Josh's new band starts to set up 8:30 pm.
- VHB has second set
9:30 p.m.
- Josh's new band second set